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Time Tracking Overview

You can track how much time you and your project members are spending on your miletones, tasks, events, and projects using the time tracking feature. You can add time entires from the "My Time" page or from the "Time" section of each project workspace. You can also add time entries for specific items from an item's detail page.

After logging your hours, you can view the time reports by selecting "Time" from the "Reports" menu. The time report shows you the number of hours logged for all tasks in a particular date range.

Hourly Rate

The hourly rate that you enter for time entries should be the hourly rate that you charge your clients as this will be the rate that they see if they have permission to view the time report. If an hourly rate is specified for a time entry, anyone with permission to view the time entry will also be able to view the hourly rate. We plan to support entering an internal hourly rate in a future release.

The default hourly rate that you enter in your preferences is used in two places: 1) as the default hourly rate for new new projects and 2) as the default hourly rate for new time entries that don't have a default project hourly rate.

Timer

The timer allows you to automatically track the amount of time you are spending on your tasks, milestones, and projects.

To begin using the timer:
1. Go to "My Time" or to the "Time" section of a project workspace.
2. Add an entry for the milestone or task you want to track (you can leave the hours field blank).
3. Click on the timer icon for an item to bring up the timer window. The timer will automatically start timing the item you selected.
4. Start and stop the timer for an item by clicking on the start/stop button or by using the keyboard shortcuts.
5. When you start the timer for another item, it will automatically stop the timer for the previous item being timed so you don't end up timing multiple items at once. Click on this link to launch your timer. You can add this link to your browser bookmarks bar to allow for easier access to your timer.

Frequently Asked Questions

Creating, Editing, and Deleting Time Entries

time entry form screenshot

  1. Select the person whose hours are being logged.
  2. Enter the date for when the hours were logged.
  3. Enter an optional description of what was done.
  4. Enter the number of hours being logged.
  1. Click to save the time entry.
  2. Click the cancel link to not save the time entry.
  3. Click the [edit] link to edit the time entry.
  4. Click the [delete] link to delete the time entry.

Time Tracking Report

time tracking report screenshot

  1. Select the user or project to show the report for.
  2. Select the start date for the hours to include in the report.
  3. Select the end date for the hours to include in the report.
  4. Click to update the report with the user/project and date range.
  5. This is a project report so the tasks are grouped by the members of the project.
  1. The tasks are shown in a light gray background.
  2. The time entries for each task are shown below the task.
  3. The total hours logged for the date range and the user or project is shown here.
  4. Click to export the report as a CSV (Comma Separated Values) file for import into Excel or other program.
Can't find what you are looking for?
Please contact us for further assistance by either submitting a support request or by emailing us at support@teamworklive.com.
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