Help

Calendar Overview

The calendar presents you with a monthly view of the events, milestones, and tasks in a workspace.

Your personal calendar shows you all the events, milestones, and tasks across all of your workspaces. From your personal calendar, you can switch to the personal calendars of your team members. You can also view all the events, milestones, and tasks across all of your projects by selecting "All projects" from the selection box.

Please click the "Tutorial" link on the top right corner of the calendar page to view a quick tutorial of the features of the calendar.

Subscribing To Your Calendar

If you use Google Calendar, Microsoft Outlook 2007, Apple iCal, Mozilla Calendar, or any other program that fully supports the iCalendar standard, you can subscribe to your calendar in iCalendar format. This will allow you to view your personal or project calendar in your own desktop computer calendar. Anyone with the URL to your iCalendar URL will be able to see the calendar data for that workspace so be careful who you share the URL with.

For most desktop programs, you can subscribe to the TeamWork Live calendar simply by clicking on the "Subscribe to iCalendar" link and selecting the program you want to add the subscription to. For Microsoft Outlook and for web services such as Google Calendar, you will need to copy the web address for the iCalendar feed and paste the web address into the appropriate field in the respective programs to complete the subscription. Instructions for more popular programs can be found below.

Frequently Asked Questions

• What appears in the calendar?What appears in the calendar?
  What appears in the calendar?

  When you are viewing your personal calendar, you will see your events, milestones, and tasks from all of your projects. When you are viewing a project calendar, you will see events, milestones, and tasks for that project. When you are viewing a team member's calendar, you will see items that are public or project items where you are both team members.
• How do I subscribe to my calendar using Outlook 2003?How do I subscribe to my calendar using Outlook 2003?
  How do I subscribe to my calendar using Outlook 2003?

  Outlook 2003 does not currently support subscriptions to remote iCalendars. If you want to subscribe to iCalendars using Outlook 2003, you will need to download and install Remote Calendars.
  
  Installing Remote Calendars:
  

  1. Close all instances of Outlook.
  2. Download Remote Calendars and run the setup.exe file. You will want to download the latest "Remote Calendars msi" zip file, which can be found here.
  3. If you get an error message saying "The Visual Studio 2005 Tools for Office Runtime is not installed", you will need to install VSTO 2005. It is usually included in the Remote Calendars zip file in the "Prerequisites" folder as "vstor.exe.
  4. If you get an error messsage saying "The Office 2003 Primary Interop Assemblies have not been installed", you will need to install the Redistributable Primary Interop Assemblies library from Microsoft. This is also included in the "Prerequisites" folder as "O2003PIA.EXE".
  5. Open Outlook after installing Remote Calendars and its prerequisites.
  6. A Remote Calendars options screen will appear after Outlook has started and that allows you to configure Remote Calendars.
  7. After configuring the options, right-click on the "Subscribe to iCalendar" link at the bottom of the TeamWork Live calendar and select to copy the link address (or copy shortcut for Internet Explorer).
  8. Click on the subscribe to a remote calendar icon that is now available on the Outlook toolbar and paste in the iCal link from TeamWork Live.
  9. Your tasks and milestones will appear as tasks in the "Tasks" section and your events will appear as calendar items in the calendar.
• How do I subscribe to my calendar using Outlook 2007?How do I subscribe to my calendar using Outlook 2007?
  How do I subscribe to my calendar using Outlook 2007?

  1. Right click on "Subscribe to iCalendar" link from the TeamWork Live calendar and select to copy the web address (or copy shortcut for Internet Explorer).
  2. On the Tools menu in Outlook, click "Account Settings".
  3. Click on the "Internet Calendars" tab.
  4. Click "New" and enter the web address of the "Subscribe to iCalendar" link from the TeamWork Live calendar.
  5. Click "Add".
  
• Why are my milestones and tasks appearing as events in my Outlook 2007 calendar?Why are my milestones and tasks appearing as events in my Outlook 2007 calendar?
  Why are my milestones and tasks appearing as events in my Outlook 2007 calendar?

  Because Outlook 2007 currently does not support iCalendar to-do items completely yet, your milestones and tasks will appear as events in your Outlook calendar. This means you will not be able to mark them as completed from Outlook. We will automatically remove completed milestones and tasks from your iCalendar feed so they do not clutter your Outlook calendar.
• How do I subscribe to my calendar using Google Calendar?How do I subscribe to my calendar using Google Calendar?
  How do I subscribe to my calendar using Google Calendar?

  1. Right click on the "Subscribe to iCalendar" link on the calendar page and select to copy the web address.
  2. Click on the "Add" link from sidebar of Google Calendar and then on "Add by URL".
  3. Enter the copied web address into the URL field and click the "Add Calendar" button.
  4. Your calendar will be imported into Google Calendar. Since Google Calendar currently doesn't support importing tasks as tasks, they will appear as events in Google Calendar.
  
  Please note that you cannot use the "Import calendar" feature to add a calendar to Google Calendar. You must use the "Add by URL" feature.
• How do I subscribe to my calendar using Mozilla Sunbird?How do I subscribe to my calendar using Mozilla Sunbird?
  How do I subscribe to my calendar using Mozilla Sunbird?

  1. On the Files menu, click "Subscribe to Remote Calendar".
  2. Click on the "Remote" radio button and click "Next".
  3. Enter the URL (web address) of the "Subscribe to iCalendar" link from the TeamWork Live calendar.
  4. Click "Next".
  
• I updated an item but it is not being reflected on my iCalendar subscription. How do I update it?I updated an item but it is not being reflected on my iCalendar subscription. How do I update it?
  I updated an item but it is not being reflected on my iCalendar subscription. How do I update it?

  This depends on the calendar program you on using:
  1. Outlook 2007 updates its Internet Calendar subscriptions when the program is started. It will also update the calendar on a schedule that you can set, when you select "Send/Receive" from the "Tools" menu, or when you press the "F9" key.
  2. Google Calendar updates on an unknown schedule. The forums suggest that it refreshes every 3-4 hours but some people have experienced a longer lag. There's currently no way to force an update.